AI Prompt for Meeting Summary and Recap
Convert messy meeting notes or transcripts into a structured recap with decisions, action items, and open questions.
What it does
Takes your raw meeting notes — bullet points, transcript snippets, or even a voice-to-text dump — and produces a professional recap that captures what was decided, who’s doing what by when, and what’s still unresolved. The key value: it separates decisions from discussion, which is where most meeting notes fail.
Example output
A 3–4 line excerpt of what this prompt produces.
DECIDED: Move the launch date from March 15 to April 1. Legal review is the bottleneck — not engineering. Sarah confirmed the extra two weeks close the compliance gap entirely.
DISCUSSED (no decision): Whether to include the enterprise tier in the launch. Arguments both ways — James wants to simplify, Priya thinks enterprise prospects are already in pipeline. Revisit at Thursday's standup with pipeline data from CRM.
ACTION: Priya to pull enterprise pipeline numbers by Wednesday EOD and share in #launch-planning. James to update the launch checklist to reflect April 1 timeline by Friday.
Prompt structure
The sections this prompt guides the model through.
- TL;DR
- Decisions Made
- Action Items
- Open Questions / Parking Lot
- Key Discussion Points
Opening lines
The first lines of the prompt itself.
Convert these meeting notes into a structured recap.…
One rule from the prompt
A single rule — the full prompt contains more.
Action items must be actionable. "Explore options for X" is not an action. "Draft a comparison of 3 options for X and share by Friday" is. If the notes are ambiguous about whether something was decided or just discussed, classify it as "discussed" and flag it for confirmation.
Unlock the full prompt
Part of the Professional Writing Pack — 7 prompts for CHF 19.
View pack — CHF 19